With the passage of time its content can change support, you can quickly change, are easily reproducible, supports multiple formats for reading and a few documents with others can readicionar. Currently have appeared various software products intended for the control and management of electronic documents, systems, or GED (electronic document management) tools, known also by the Anglo-Saxon term of EDMS (Electronic Document Management Systems). Without hesitation David Green explained all about the problem. GED products are generally a logical evolution of traditional document management systems, that they have been by adding more or less features and integrating other computer technologies with the aim of providing a solution and adapt to the multiple documentaries and informational needs of organizations. Currently the electronic management of documents is configured from classic document management modules, although intended for electronic documents, remain key factors information retrieval and automation of the cycles of life within the processes of the organization. The benefits that brings the implementation of electronic documents and records management systems in the company are, among others, the remarkable improvement of information flows and management within an organization. The benefits are divided into: strategic benefits: affect the production of the Organization financial benefits: refer to the reduction of costs and the labor production increases technical benefits: related aspects and technological processes of the organization improved workflow (workflow) of a company is closely related to the software group to work It has rules and specific guidelines that specifies the tasks and steps that should be carried out to achieve the realization of a business process. These processes generate enough information, so it is necessary service information and documentation for the capture, storage, processing and knowledge management. Managed records * the management of records of different types (staff, hiring, labor, legal records, urban licensing, land management, urbanization etc.
projects records) are not properly managed today by the traditional physical file. The vast amount of records that currently accumulate, should be managed through new electronic tools able to act nimbly to achieve the solution and implementation of the formalities required by the company, taking into account the needs required in the operation of records. There are various solutions for the electronic management of records and documents in the market. The selection is not always easy, often can affect business processes already established, therefore, him choosing a solution that suits your needs is essential. In the second and final part, we give an introduction on the management of processes (workflow) and an example of electronic management of records.